Commercial Administrator (33285)

Recruiter
UK Power Networks
Location
Maidstone
Salary
Competitive
Posted
12 Sep 2017
Expires
10 Oct 2017
Contract Type
Permanent
Position
Commercial Administrator - SPN (x1)
Reporting to
Commercial Administration Team Leader
Location
Maidstone
Department
Commercial Strategy & Services
Reference Number
375
Employment Period
Permanent
Contract Type
Full Time
Salary Range
BD GBP22,178-GBP27,054

Applications are invited for the above vacancy.

Job Purpose:

The Commercial Services & Strategy Team has a requirement to support the business with Contract Administration services within SPN. To facilitate this, the team will need to undertake a verification process, requiring the raising of P.O's undertaken by the Contractors against the projects they have completed.

This process will also entail the approval of the Contractors applied for costs against the SOR Contract Obligations and Inclusions, furthermore the disputing of un-agreed costs that don't align with the Contract Particulars.

The approval process will include the production of Commercial data reporting to include the preparation of Payment Trackers / Team Value /Dispute Reports and Rate Use-age Reports.

Dimensions:

  1. Process Delivery from initial Fault Request Sheet through to Payment in line with the new Commercial process to be adopted in SPN, as set out in Steps 1 to 10 attached.
  2. Providing administration support to the Commercial Services Team and administering the process generally.
  3. Liaison with 1Nr Technical Support Staff member in the field across the SPN area, to undertake verification checks of the Contractors applications.
  4. The job role will initially be focussed on the administration of these processes but may be expanded to cover other Contracts after approximately six months.

Principal Accountabilities

The Commercial Administrator Team Member will work within a team of Technical and Commercial Assistants spread across a number of locations who will be responsible for carry out the following activities:

  • Receive and analyse all of the information from Contractors to determine payment amounts due to Contractor in accordance with the terms of Contract.
  • Maintain detailed records and calculations to provide audit trail of applications for payment and payment certificates processed, using SAP as the basis of the data to produce concise and informative commercial performance reports.
  • Interrogate claims for payment using ENMAC and Contractor's Work Management Systems.
  • Raise and process Purchase Orders.
  • Assist with Green Lighting and GR'ing agreed Invoices using SAP.
  • Provide Commercial support to all UKPN staff.
  • Liaise with Contactors and Internal UKPN Staff to ensure Contracts are followed correctly and operatives follow guidelines.
  • Ensure compliance with policies and procedures.
  • Provide regular feedback and commercial reports to the Commercial Manager, Agents, Operations Manager, Field Engineers and Field Staff Supervisors.
  • Liaise with Field Engineers and Staff Supervisors to resolve payment queries and issues.
  • Support the investigation of customer complaints.
  • Actively promote and pursue our objectives of 'Zero Harm'.
  • Actively promote and demonstrate good customer services.
  • Be required to carry out a storm role duties during system emergencies.

Nature and Scope:

As the Commercial Administration Team Member, the job holder will support the new Commercial Process, ensuring that costs are monitored and payments are made in accordance with the Contract conditions. The team's member will need to be located within the SPN footprint.

The person appointed will be commercially aware, have good analytical skills, process knowledge and a basic understanding of the technical requirements for the delivery of both ground-works and reinstatement contracts. They must have good communication, influencing and leadership skills and will be a strong team player.

The person carrying out this role will be someone who can demonstrate a good knowledge of relevant administrative and business process in a fast moving environment.

Knowledge, Skills, Qualifications and Experience:

  • A basic understanding of the Electricity Network and the various types of jobs undertaken would be an advantage but is not essential
  • A detailed understanding of the contracts
  • Experience working as part of a team, taking responsibility for the delivery of the key objective to manage the Commercial process.
  • Numerate and able to communicate financial and commercial issues
  • A good knowledge of Excel
  • Ability to work in a pressured environment as part of a highly focused team
  • Good level PC literacy, with the ability to learn and use a variety of systems with fast and accurate keyboard skills
  • A knowledge of SAP would be an advantage
  • Flexible attitude to work and working hours
  • Self motivated, with a strong drive to succeed
  • Ability to build good working relationships with other staff and other teams within UK Power Networks and external Partners
  • Good communication skills
  • Good organisational and problem solving skills

Health & Safety Responsibilities

Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.

Employees are responsible for ensuring they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and particularly where there are legal requirements, employees are responsible for understanding those impacts and the controls they must ensure are applied.

If in doubt ask!